Automation in Action: How we Automated WooCommerce Inventory Management With OrderWise

How a simple automation streamlined inventory management for our client

Managing an eCommerce store’s inventory can be a time-consuming challenge. When discontinued or out-of-stock items remain visible on the website, it creates confusion for customers and damages the shopping experience.

One of our clients faced this very issue, and it started to take a toll on their business.

The challenge: Outdated listings & manual processes

WooCommerce offers essential stock management tools, but some processes, like removing discontinued products, remain manual. For businesses with large inventories, this can lead to inefficiencies, errors, and frustrated teams.

Our client’s Orderwise inventory system and WooCommerce store operated independently. Discontinued products lingered on the site, frustrating customers and cluttering the shopping experience. Worse still, manual updates became a time-consuming burden for the client’s already stretched team.

This disconnect not only made operations inefficient but also risked turning customers away.

The solution: A frustration-free automation

The client needed a way to keep their WooCommerce store current without adding to their team’s workload. That’s where we stepped in.

Using our expertise in Orderwise integrations, we developed an automated solution that eliminates outdated listings without manual intervention. The process is straightforward yet powerful:

• A scheduled check retrieves inventory data from Orderwise.
• Based on predefined criteria—such as discontinued products with zero stock—the system removes outdated listings from the website.

This seamless automation keeps the online store accurate and frustration-free, all while requiring no extra effort from the client’s team.

The results: Time saved & happy customers

The transformation was immediate. Customers now only see in-stock products, ensuring a smooth shopping experience. Meanwhile, the client’s team is no longer bogged down by tedious manual updates, freeing them up for higher-priority tasks.

Heres’ what Charlotte from A.S. Handover has to say about the project:

After using Orderwise for four years without a fully functional connection to our WooCommerce website, we decided to find a company with the right expertise to make it work.

Perry’s expertise was evident in every phase of the project – he and the team ensured the work was thorough, efficient, and tailored to our specific needs.

We are extremely satisfied with the results and would highly recommend Perry and Rixxo.

Charlotte | A.S. Handover

This solution saved the client time and improved customer satisfaction, ensuring the business could run more efficiently while maintaining a professional and reliable online presence.

A smarter approach for the future

This project demonstrates the power of automation in solving real-world challenges. By blending technical expertise with practical needs, we created a solution that helps businesses thrive.

If your business faces similar challenges, it might be time to consider an automated approach to inventory management. At Rixxo, we know a thing or two about integrating Orderwise with eCommerce platforms—and we’d love to help you streamline your operations too.

We’re always available for a chat so reach out if you need a hand with OrderWise.